Вакансія: INTERN – Administrative Project Assistant

Компанія: UNOPS Office in Ukraine.
Нова вакансія: INTERN – Administrative Project Assistant
Сайт компанії.
Контактні дані:

Сфера діяльності компанії: UNOPS supports the Government and the people of Ukraine by providing a range of services in procurement, contracting, recruitment and administration, as well as in the implementation of technical assistance, humanitarian and investment projects.

Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – Job-specific
In April 2017, UNOPS in close cooperation with the Sweden Police launched EU-funded project “Support to Police Reform in Ukraine” aiming at strengthening community policing in mid-sized towns in the Kyiv, Kharkiv and Lviv regions and support the reform of public order policing in Ukraine. The project includes refurbishment of 20 district police stations, delivery of specialized vehicles for police. Personal protective equipment for police officers, implementation of local initiatives (grants) for strengthening the partnership between police and communities.

Functional Responsibilities
Under the general supervision of the Project Manager, the intern duties include support to the project with implementation of the following activities
1. General administration:
Registry maintenance, contacts’ records and filing, and general services;
travel and events administration, administrative surveys, transportation services and insurance, space management, procurement of supplies;
minor translations of the documents e.g. information notes, letters and meetings’ protocols upon request;
organization of the project meetings, drafting the dissemination of the meeting minutes;
communication with project partners, including preparation of the reports, informational notes for project partners, letters, presentations etc.;
maintaining the project archive and records in line with UNOPS policies and practices;
Updating the project documents, including implementation plans, communication strategy, quality registers, HR plans, procurement plans etc.
2. Training components and learning elements:
Learn the structure, mechanisms, policies and practice areas of UNOPS;
Participate in dedicated trainings in-house and UNOPS online learning tools;
Participate in project and administration working groups.
3. Participation in missions or training courses:
The duties are Kiev-based. Missions outside Kiev region are not foreseen but are possible as allowed by UNOPS policies, if such support is required for assessment work.
4. Additional comments:
The internship is offered at part-time, allowing for flexibility with studies. The intern will work in UNOPS office in Kiev from Monday to Friday 50% part-time.

The intern must at the time of application be enrolled in the final academic year of a second university degree program or higher at the Business Administration, Public Administration, Economics, Project Management, Social Work and Administration of related fields (Master’s or Ph.D.’s), or has graduated with a university degree in the mentioned fields (minimum Bachelor’s level) within three years of graduation.

Experience of working in a project environment will be an advantage.
Knowledge of Microsoft Office (including MS Word, Excel, and Power Point) is required. Knowledge of Microsoft Project desirable.
Candidates should have:
ability to work and thrive in a team environment,
strong problem-solving skills, ability to self-motivate and work productively,
possess working knowledge of office software, and excellent oral and written communication skills,
attention to details, ability to multi-task performance, excellent communication skills,
ability to focus on the result, readiness to accept feedback for achievement the best results;
Commitment to UNOPS’ mission, vision and values, including cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Fluency in written and oral English and Ukrainian required. Knowledge of Russian desirable.

For more details about the vacancy and application, please follow this link: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=16370#8